You’ve probably used these before to find text, perhaps punctuation, and replace it with something else. You can also use the following keyboard shortcuts: To begin, you’ll locate the Find and Replace commands on the right-hand side of the Home tab. Review and edit your document as needed to finish the clean-up of your file.If you created placeholders for the paragraph marks you want to keep, reverse the steps you used for Step 3 to put back the paragraph marks you want to retain in the document.Depending on your document, replace the paragraph marks with a space or nothing at all. Choose Paragraph Mark from the options under Special. Find and replace remaining hard returns using the More > Special from the Find and Replace dialog box.As needed, replace multiple hard returns you want to keep with a placeholder.Save the original document with a new name.The basic process to remove hard returns or paragraph marks, as detailed below, is: And that is to use the Find and Replace commands. However, there is a much easier approach to removing hard returns. The gallery styles are called Quick Styles in Word.Although it can be quite a time-consuming process, we could manually edit the text to delete the extra hard returns, add a space or punctuation if necessary, and continue cleaning up the document in this way. Figure 2 shows all of the default styles from the style gallery. Figure 1 shows the first row of heading styles that many people start with when applying headings. To see the default styles in Word, look on your Home tab in the Styles group (over to the right side of the ribbon). And, if you change or customize the styles, they will automatically update to all of the text where those styles are applied in your file. You can have access to them in every document that you create. You can use custom styles that are saved in the Styles pane on the Home tab. Thankfully, there is a better way! And, it really is not too hard to get it set up to use.

You think, “There has got to be an easier way to format this file more efficiently than I am doing right now!” You want to make sure all of your headings match each other throughout the document and match what your organization’s standard for the document you are working on currently. You don’t remember if you used bold style formatting on all of the headings or if you decided not to use it. Have you ever been working in a Word document and start to format the text of a heading of a section? You stop because you cannot remember if you made the previous one 12 point font or 14 point font.

How to remove line spaces in word 2010